Description

Posting Details

Posting Number

S15206P

Working Title

Event Manager

Department

Terry-Event Management

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Typically, Monday through Friday 8:00 am - 5:00 pm

Advertised Salary

$51,000 + commensurate with experience

Posting Date

07/01/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

06/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Event Planner II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary

This position provides event management services primarily for the Georgia Economic Outlook Luncheon Series and the Terry College Graduate Convocation. As Event Manager, this position serves as the primary contact and requires exceptional coordination skills and a commitment to customer satisfaction.

Knowledge, Skills, Abilities and/or Competencies

• High degree of autonomy in coordinating and delivering high-impact events
• Strong project management and organizational skills with proven proficiency in planning, organizing, and prioritizing multiple complex tasks simultaneously.
• Excellent written and verbal communication skills
• Demonstrated ability to coordinate across multiple internal teams and effectively manage relationships with diverse audiences, including upper-level administration, faculty, students, alumni, state and community leaders, and corporate partners.
• Detail-oriented approach with direct experience in event planning or higher education administration.
• Proficiency in Microsoft Suite and SalesForce

Physical Demands

• Lift and/or move up to 25-30 pounds
• Walk, stand, stoop, lift, kneel
• In state travel required
• Setup displays and decorations

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

No

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Serves as the primary point person, fully responsible for the planning and execution of the statewide Georgia Economic Outlook Series, including required in-state travel from November through February:

• Arrange all event dates and secure appropriate venues and vendors across the state
• Negotiate contracts with vendors and work with the Terry Business Office and UGA Procurement for completion of contracts
• Cultivate and manage relationships with local Chambers of Commerce and other key community leaders
• Manage event invitations, email campaigns, and communication in collaboration with Terry Marketing and Communications on promotional materials (invitations, signage, programs)
• Manage the registration process and data management collaboration with the Terry Office of Information and Technology
• Oversee fiscal collections with Terry Office of Marketing and Communications and Terry Business Office
• Primary point person for national and local guest speakers. Ensure guest speakers are briefed on the schedule, specific sponsor introductions and technical requirements
• Develop and manage event budgets in collaboration with the Terry Business Office

Percentage of time

65

Duties/Responsibilities

Terry College Spring Graduate Convocation:

• Fully responsible for Convocation logistics including venue reservation, walk-throughs, and vendor contracting/management.
• Manage all Graduate communications including save-the-date notices and email campaigns in collaboration with the Dean's Office and Terry Office of Marketing and Communications department
• Draft and proofread convocation materials including programs and speeches in collaboration with the Terry Office of Marketing and Communications department
• Oversee keynote speaker arrangements including appointment, regalia, accommodations, and gifts in collaboration with Terry Development and Alumni Relations
• Maintain and update student registration systems and convocation-related webpages.
• Compile and verify graduating student data, including dissertation details for Ph.D. candidates.
• Organize event staffing, stage seating, signage, and ensure seamless day-of-event execution.
• Ensure timely communication and confirmation with all stakeholders including students, faculty, staff, and VIP guests
• Mange event budget

Percentage of time

25

Duties/Responsibilities

General Support:

Provide day-of support and assistance for other key Terry Special Events as needed, such as the Faculty & Staff Welcome Back Social, Majors Orientations, Alumni Homecoming Tailgate, and Spring Undergraduate Convocation.

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Kris Moore

Recruitment Contact Email

krsmoore@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource)
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents