Center for International Forestry Research and World Agroforestry
Nairobi, Kenya
(on-site)
Posted
1 day ago
Job Function
Research
Description
Job Description1.Regional Reporting and Business Intelligence.
- Develop and maintain BSD regional dashboards, scorecards, and management reports.
- Extract, validate, analyze, and synthesize data from D365 and other institutional systems.
- Produce monthly, quarterly, and annual operational performance reports.
- Prepare executive presentations, briefing materials, and management updates.
- Develop reporting tools that provide visibility into operational performance, risks, trends, and opportunities.
- Support budgeting, forecasting, and operational planning exercises through data analysis.
2.Strategic Project and Action Management.
- Coordinate regional BSD projects and strategic initiatives.
- Maintain project trackers, action logs, milestone reports, and risk registers.
- Monitor progress against implementation plans and escalate delays where appropriate.
- Facilitate follow-up on management decisions and agreed action items.
- Support implementation of process improvements, system enhancements, and transformation initiatives.
3.Procurement Performance Monitoring.
- Monitor procurement cycle times, sourcing activities, and service delivery performance.
- Track LTAs, strategic sourcing initiatives, and procurement work plans.
- Analyze procurement spend and supplier performance trends.
- Monitor compliance with procurement procedures and documentation requirements.
- Identify opportunities for efficiency improvements and cost optimization.
4.Fleet Management Performance Monitoring.
- Monitor fleet utilization, maintenance costs, fuel consumption, and vehicle performance indicators.
- Support fleet lifecycle planning and replacement reporting.
- Track compliance with fleet procedures and regulatory requirements.
- Develop fleet performance dashboards and management reports.
- Identify trends and opportunities to improve fleet efficiency and reduce costs.
5.Travel Management Performance Monitoring.
- Monitor travel expenditures, travel service levels, and vendor performance.
- Analyze travel patterns and identify optimization opportunities.
- Support travel compliance reporting and performance monitoring.
- Develop travel-related dashboards and management reports.
6.Inventory and Warehouse Management Monitoring.
- Monitor inventory levels, stock movements, and warehouse utilization across the region.
- Analyze inventory turnover rates and identify slow-moving, obsolete, or excess stock.
- Track inventory accuracy and reconciliation results.
- Monitor warehouse compliance with institutional procedures and controls.
- Support reporting on inventory valuation and asset accountability.
- Identify opportunities to improve inventory management efficiency and reduce operational risk.
- Develop inventory and warehouse performance dashboards.
7.Training, Compliance, and Change Management.
- Track completion of BSD training programs across the region.
- Monitor adoption of new systems, procedures, and operational processes.
- Coordinate training, follow-up and compliance reporting.
- Support development and maintenance of user guides, SOPs, and operational documentation.
- Monitor implementation of audit recommendations and corrective actions.
8.Governance and Operational Excellence.
- Support regional governance forums and operational review meetings.
- Prepare management reports and meeting materials.
- Maintain departmental risk registers, issue logs, and action trackers.
- Support audits, compliance reviews, and management assessments.
- Lead process mapping and continuous improvement initiatives.
- Recommend operational improvements based on performance analysis.
9.Stakeholder Coordination and Leadership Support.
- Serve as a coordination point between country offices, regional leadership, HQ teams, and external service providers.
- Facilitate communication and information sharing across BSD functions.
- Support preparation of executive communications and leadership updates.
- Promote standardization of reporting and performance management practices across Africa.
- Act as a trusted advisor to the Regional BSD Manager by providing analytical support and recommendations on operational priorities and risks.
Requirements
- Bachelor's degree in business administration, Supply Chain Management, Operations Management, Data Analytics, Information Systems, Logistics, Finance, or a related field.
- Master's degree is an added advantage.
- Minimum 5 years of experience in business operations, supply chain, procurement, inventory management, analytics, project coordination, or operational excellence.
- Experience supporting regional or multi-country operations.
- Experience working with ERP systems, preferably Microsoft Dynamics 365.
Job ID: 85099609
