Description

Position summary
The business development coordinator will support the firm's global commercial disputes (GCD) practice by handling marketing administrative tasks and assisting with the implementation of business development initiatives. Although this is primarily a U.S.-based position, the successful candidate will collaborate with colleagues and attorneys worldwide, serving as a liaison between business development teams and lawyers across the globe. This position will also support similar tasks for the larger disputes department as needed.

This highly organized and detail-oriented professional will coordinate requests for client and prospect research, attorney bio updates and graphic design from relevant teams. Responsibilities also include creating firm-branded PowerPoint presentations, assisting with pitches and proposals, publishing social media and blog posts, profiling and tracking experience and engagements, coordinating events and webinars, and supporting other marketing, internal communications and administrative needs.

Working closely with the global commercial disputes BD manager, as well as the assistant director of business development for global commercial disputes, the coordinator will contribute to shared projects, independently lead assigned tasks and interact directly with attorneys. The ideal candidate will thrive in a fast-paced environment, managing multiple tasks and requests from various stakeholders. Additional duties include coordinating practice-specific initiatives focused on both internal and external organization and profile-raising, such as internal meeting coordination, award submissions and social media promotion.

The role requires strong organizational skills, excellent verbal and written communication abilities, and the capacity to prioritize competing deadlines while utilizing available resources. The successful candidate will be resourceful, possess exceptional attention to detail and consistently deliver a high level of customer service.

Job duties and responsibilities

• Support the GCD BD team with a variety of projects and initiatives related to the growth and promotion of the practice groups.
• Maintain strong working relationships and frequent communication with group leaders, attorneys and related practice groups to support firmwide business development activities.
• Create firm-branded PowerPoint presentations for pitches and proposals, client CLEs, attorney presentations and internal meetings, ensuring consistency with firm standards.
• Update and track all publications, pitches, events, internal postings and news, client outreach, attorney bio updates, social media posts and email distribution lists in the client relationship management (CRM) system.
• Edit and update marketing materials, including practice area descriptions and attorney biographies, for print, website and intranet publication. Facilitate posting updates to firm website and intranet as required.
• Develop agendas and presentations for group and strategy meetings, as well as take, prepare and distribute meeting notes and summaries.
• Coordinate with the pitch and proposals team on the preparation of pitch materials and responses to requests for proposals (RFPs), including creating and editing supporting documents such as lawyer bios, relevant experience and practice group descriptions.
• Assist in the production and dissemination of thought leadership, including campaigns, podcasts, blogs and client alerts; work closely with communications, digital and design teams on content, formatting, publishing and podcast editing.
• Work with related practice teams to draft and edit industry directory submissions and maintain organized records of practice group accolades and awards.
• Manage the collection and production of internal marketing materials, including mailing lists, internal blogs and capability documents, to support business development efforts.
• Organize webinars, client seminars, firm events and sponsorships, overseeing scheduling, logistics and promotion. Collaborate with graphics and events teams to develop invitations and marketing materials, assist attorneys with event-related content and manage post-event follow-up as required.
• Ability to travel for trainings and meetings as required.
• All other duties as assigned.

Job duties and responsibilities are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Requirements
Education: College degree in marketing, business, communications or related field required.

Experience: 2–4 years of experience in a professional services marketing role is desirable but not required. The candidate must demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude and a strong work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment. 

Skills

• Strong computer skills, including proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Technologically savvy and able to quickly learn new database systems.
• Extremely detail oriented, proactive and self-directed, with the ability to manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight.
• Ability to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts.
• Comfortable establishing effective firmwide working relationships with individuals at all levels.
• Possess, and be willing to continue to develop, strong organizational, project management and problem-solving skills.
• Ability to work independently as well as part of a team and be flexible in approach.
   

Additional information
Supervisory responsibilities: None

Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential job functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
• Ability to use computers, telecommunications and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• Travel for meetings and training as required.
• Flexibility to adjust working hours, including occasional early start times, to support collaboration with international stakeholders in EMEA.
   

Working conditions: You will be required to work in the office at a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

 
Pay ranges
This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

This is a non-exempt position. The hourly wage range for this role is:

$30.77 to $36.54 (Pittsburgh, Dallas, Houston, Denver, Atlanta), with an estimated annual compensation range of $64,000 to $76,000
$37.36 to $43.96 (Chicago, based on a 35-hour work week), with an estimated annual compensation range of $68,000 to $80,000
 
Employee benefits overview
Our comprehensive benefits package includes:

401(k) retirement plan
Medical insurance
Health savings account (HSA)
Virtual health services
Dental insurance
Vision insurance
Accident insurance
Hospital indemnity insurance
Critical illness insurance
Life insurance
Short-term disability coverage
Long-term disability coverage
Flexible spending accounts (FSA)
Lyra Health employee assistance program (EAP)
Paid family leave (for eligible exempt and non-exempt staff)
Transportation benefit
Back-up child care services
College coach program
Pet insurance
Paid sick time (for exempt staff)
Paid time off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance and a generous 401(k) plan.

Reed Smith is an equal opportunity employer with core values of integrity, excellence, teamwork & respect, innovation and impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

 
Qualified candidates only. No search firms.