Description

Posting Details

Posting Number

S15230P

Working Title

Administrative Assistant-Ctr for Forest Business

Department

Warnell-Outreach & Service

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday 8:00 am - 5:00 pm

Advertised Salary

Commensurate with Experience

Posting Date

06/02/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

06/22/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Administrative Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

• Associate's or Bachelor's degree in business administration, communications or related field
• Experience supporting programs in a university, nonprofit, or government setting
• Experience with financial processing systems
• Experience managing databases, records systems, or certification/compliance programs. Learning Management Systems such as E Learning Commons or equivalent.
• Familiarity with email marketing platforms (e.g., Mailchimp) and bulk communications
• Experience coordinating events, workshops, or conferences
• Basic experience updating websites or digital content
• Interest or familiarity with forestry, natural resources, or workforce training programs
• Experience managing high-volume, process-driven workflows with strong accuracy requirements
• Experience working with continuing education or certification programs
• Experience supporting industry-facing or stakeholder-driven programs
• Experience working across multiple systems simultaneously ( CRM , LMS , financial, web, and communication platforms)

Position Summary

A full-time administrative assistant is sought for the Harley Langdale, Jr. Center for Forest Business within the Warnell School of Forestry and Natural Resources. Responsibilities consist primarily of customer response, external event support, account reconciliation and record management, deposit processing, mailing operation management, and website/e-media updates.

The position serves as a central point of coordination for administrative operations supporting both the Center for Forest Business ( CFB ) and the Georgia Master Timber Harvester ( MTH ) Program. Responsibilities include processing registrations and applications, reconciling payments and deposits, managing mailing operations, maintaining website and e-media content, and supporting training programs and events.

Knowledge, Skills, Abilities and/or Competencies

• Strong attention to detail and ability to manage high-volume, process-driven work

• Ability to organize, prioritize, and manage multiple tasks with minimal supervision

• Effective written and verbal communication skills

• Ability to interpret policies and apply them consistently and fairly

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Canva, Zoom, and Adobe Acrobat

• Working knowledge of web-based systems and ability to update website content

• Ability to work with various stakeholders and resolve issues professionally

• Ability to establish and maintain effective working relationships

• Ability to understand and accurately interpret information and develop appropriate responses

Physical Demands

• Regularly works in an office environment, seated for extended periods (4-8 hours)

• Occasionally lifts up to 40 pounds and transports materials

• Performs repetitive manual tasks such as assembling mailers, workshop materials, and supplies

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Collect, process, and maintain registrations, renewals, reinstatements, and continuing education records in both electronic and hardcopy formats. Perform payment processing (Touchnet), reconcile transactions and deposits, and maintain accurate financial and participant records. Manage filing systems and ensure compliance with program requirements.

Prepare and manage office supply orders and other purchase requests, mailing, and printing orders. Perform typical office reception duties.

Percentage of time

40

Duties/Responsibilities

Respond to phone and email inquiries from participants, sponsors, and stakeholders to answer questions, resolve problems, and clarify program policies or event logistics.

Manage communication systems. Prepare routine correspondence and create forms, fliers, newsletters, and personalized correspondence; ensure final documents are complete, accurate, and ready for timely distribution.

Provide guidance on program requirements, resolve issues, and support compliance. Develop and distribute newsletters, mailings, and routine correspondence. Maintain and update website content, directories, and program materials.

Percentage of time

20

Duties/Responsibilities

Support planning and execution of major events such as the Timberland Investment Conference, golf tournament, and outreach events. Coordinate sponsors, vendors, venues, registrations, and invoicing. Assist with event-day operations and reconciliation. Coordinate logistics for in-person and virtual workshops, including registration setup, participant communications, material preparation, catering coordination, attendance tracking, and post-event record management.

Percentage of time

20

Duties/Responsibilities

Procure promotional items. Provide additional administrative support as needed, including but not limited to new student on-boarding tasks, audit preparation, and education/outreach event preparations.

Manage event approvals within UGA . Finalize and resolve accommodation requirements with event venues. Coordinate with involved parties on event sponsorships to obtain logos and advertising information, manage invoicing, and update the Foundation's records. Provide additional administrative support as needed for the investment conference, golf tournament, and other outreach events. Duties include reconciling guest lists, tracking unregistered attendees, and solving last-minute issues.

Percentage of time

20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

David James

Recruitment Contact Email

David.James2@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents