Description
Job description
As an essential member of our team, the Administrative Assistant will play a pivotal role in supporting daily operations, facilitating communication, and ensuring the smooth functioning of our office.
This position requires a proactive and detail-oriented individual who thrives in a fast-paced environment and is passionate about contributing to a meaningful cause that positively impacts daily operations
The successful candidate will interact with staff and community members, requiring excellent interpersonal skills and a friendly, professional demeanor. Responsibilities include managing correspondence, maintaining records, scheduling appointments, handling data entry, and supporting fundraising activities. If you are an efficient multitasker with strong administrative skills, we invite you to apply and become a valued part of the team
Responsibilities
Manage daily office operations including answering phones, responding to emails, and greeting visitors professionally.
Maintain and organize both electronic and paper files ensuring accuracy and confidentiality of sensitive information.
Schedule appointments, meetings, and coordinate calendars for the management team and staff.
Assist with data entry and maintain databases related to donors, recipients, and inventory.
Support fundraising events and outreach programs by preparing materials, tracking inquiries, and coordinating logistics.
Prepare and distribute internal and external correspondence, including newsletters and donor communications.
Collaborate with staff to ensure compliance with nonprofit regulations and help prepare reports for stakeholders.
Track office supplies and place orders as necessary to maintain appropriate inventory levels.
Assist in the preparation of meeting agendas and take detailed minutes during board and staff meetings.
