Description

 
The Lewis & Clark Information Exchange (LACIE) is seeking two (2) highly organized and proactive Executive Assistants to support its Chief Executive Officer (CEO) and Chief Strategy Officer (CSO). These roles offer the opportunity to work closely with senior leadership and contribute to work that supports healthcare organizations across Kansas and Missouri. 

First review of resumes will occur on May 18, 2026.
 
Position & Organization Overview 
LACIE is a nonprofit health information exchange focused on improving how patient information is shared across the healthcare system. Since 2010, LACIE has provided a secure platform that enables providers, payers, and community organizations to access timely, accurate patient data, which supports better decisions and more coordinated care. 
 
The Executive Assistant provides administrative and operational support to the CEO/CSO and plays a key role in ensuring priorities, communication, and workflows are well coordinated. This position works across internal teams and external partners and requires strong organization, attention to detail, and the ability to anticipate needs in a professional environment. 

Both roles are in-office positions with travel required from time to time.  The CEO EA role is based in Kansas City (Overland Park), while the CSO EA role is based in Jefferson City, Missouri.  

Key Responsibilities

• Manage and maintain the CEO’s/CSO's calendar, including scheduling, prioritization, and conflict resolution  
• Prepare materials for meetings, including agendas, summaries, and supporting documents  
• Draft and edit emails, presentations, and other communications for business leadership use  
• Coordinate meetings and follow up on action items  
• Track key priorities, deadlines, and projects  
• Serve as a point of contact for internal team members and external partners, maintaining professionalism and continuity across interactions  
• Maintain organization of files, documents, and information  
• Coordinate all aspects of travel, including flights, accommodations, ground transportation, and itineraries; provide on-call support during travel as needed  
• Accompany the CEO/CSO on travel as needed and support real-time logistics and meeting coordination  
• Prepare itineraries, briefing materials, and contingency plans, and track travel-related expenses, receipts, and documentation in compliance with organizational policies  
• Maintain awareness of organizational priorities and operating rhythms to anticipate needs  
• Maintain strict confidentiality and exercise sound discretion when handling sensitive information; ensure the CEO/CSO receives accurate, timely, decision-ready information 
   

Requirements

Preferred Qualifications 

 Note: A combination of education and experience that demonstrates the required qualifications may be considered. 

Education and Experience: 

• Bachelor’s degree preferred in Communications, Business Administration, Public Administration, or related field  
• 2–4 years of administrative, coordination, or executive support experience; experience supporting senior leadership preferred 
• Experience in a healthcare, nonprofit, or mission-driven organization preferred 

Technical Skills:  

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams), including experience creating executive-level materials 
• Experience using collaboration and project management tools (e.g., Microsoft Teams) 

Professional Skills: 

• Strong organizational skills with the ability to manage time, coordinate calendars, prioritize tasks, and meet deadlines 
• Excellent written and verbal communication skills, with the ability to support and communicate with senior leadership 
• High level of professionalism, confidentiality, and sound judgment 
• Attention to detail and accuracy in drafting and reviewing communications 
• Ability to manage changing priorities, solve problems, and adapt in a fast-paced environment 
• Willingness to contribute and collaborate across the organization 

Additional requirements  

• Willingness and availability to travel (locally & nationally), sometimes with short notice.  
• Requires regular in-office presence in Kansas City (Overland Park, Kansas) or Jefferson City, Missouri with some flexibility in scheduling based on business needs. 

LACIE is an equal opportunity employer and encourages all individuals, regardless of age, race, gender, sexual orientation, creed, national origin, disability, veteran status, or any other protected category pursuant to applicable federal, state, or local law, to explore this opportunity.