Description

Robert Half is partnering with a multi-award-winning, values-driven, non-profit social enterprise based in Lewisham area in search for a Executive Assistant to CEO.

Hours: 37.5 hours per week

Location: Office-based between Bromley and Streatham

Working Pattern:

• First 3 months: Fully onsite
• After 3 months: 1 day per week working from home

The Role:

The Executive Assistant (EA) provides high-level, trusted administrative and organisational support to the CEO, enabling the effective and efficient operation of the CEO's office. This role is critical in ensuring priorities are managed, communications are streamlined, and strategic objectives are supported through excellent organisation and follow-through.

The EA will manage complex diaries, meetings, travel, documentation, and confidential matters with professionalism, discretion, and sound judgement. The successful candidate will be highly organised, proactive, and comfortable operating in a fast-paced, senior-level environment while maintaining consistently high standards.

Key Relationships:

Internal:

• CEO
• Senior Leadership Team
• Employees

External:

• Clients and residents
• Contractors and suppliers
• Consultants
• Regulatory bodies and government agencies

Responsibilities:

1. Executive & Business Support

• Provide day-to-day executive support to the CEO, including complex diary management, travel arrangements, correspondence, and meeting coordination.
• Prepare reports, presentations, briefings, and agendas to executive standard.
• Act as a gatekeeper for the CEO, prioritising communications and handling urgent matters appropriately.
• Ensure continuity of administrative support during CEO absences.
• Support members of the Senior Leadership Team as required and approved by the CEO.

2. Meetings, Governance & Stakeholder Liaison

• Coordinate Board and senior leadership meetings, including agenda preparation, board packs, minute-taking, and action tracking.
• Liaise professionally with internal and external stakeholders, acting as a first point of contact.
• Support governance processes, including document control, policy coordination, and registers.
• Assist with planning and coordination of forums, cross-agency meetings, and external initiatives.

3. Administrative & Office Management

• Maintain accurate, confidential records and well-organised digital filing systems.
• Manage tasks and action tracking using Asana (or similar tools), proactively following up on deadlines.
• Coordinate meeting logistics, room bookings, equipment, refreshments, and office supplies.
• Raise purchase orders, process invoices, and support expense tracking and reconciliations.
• Liaise with suppliers and service providers to ensure smooth delivery.

4. Project & Reporting Support

• Provide administrative support to organisational projects, ensuring tasks are tracked and completed on time.
• Assist with collecting, organising, and formatting KPI and performance data.
• Conduct basic research and prepare clear summaries or briefing notes for the CEO.
• Support continuous improvement of administrative systems and workflows.

5. Personal & Lifestyle Support

• Assist with personal travel, appointments, purchases, and lifestyle arrangements with discretion.
• Support charitable initiatives and community-focused activities.
• Plan and coordinate personal and family events as required.
• Manage personal procurement tasks such as gift purchasing and correspondence.

6. Professional Standards & Best Practice

• Maintain strict confidentiality at all times.
• Ensure all written and digital outputs meet high professional and quality standards.
• Communicate clearly and professionally, responding to emails and calls promptly.
• Work flexibly, proactively, and collaboratively across multiple priorities.
• Uphold a clean-desk, paperless, and well-organised working environment.

Requirements:

Education & Qualifications

• Undergraduate degree or higher qualification in Business Administration, Executive Support, or a related field
• Or equivalent senior-level EA experience

Experience (Minimum 5 years)

• Supporting C-suite or senior executives
• Complex diary and travel management
• Board and governance administration
• Minute-taking and action tracking

Skills & Competencies

• Exceptional organisational and prioritisation skills
• High attention to detail and accuracy
• Excellent written and verbal communication
• Strong judgement and discretion
• Proactive, anticipatory working style
• Calm under pressure and adaptable to change
• Strong digital skills and task management ability

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.