Description
The Human Resources Department of Arnold & Porter is seeking a Staff Recruiting Assistant to join its Washington, DC office. This role supports the staff recruiting team across the full recruitment lifecycle and plays a key part in ensuring an efficient, high-quality candidate experience.
Key Responsibilities
Prepare and distribute bi-weekly staff recruiting communications.
Scan, upload, and maintain recruiting documents in the Applicant Tracking System (ATS).
Manage ATS records, including applicant dispositioning, check-ins, and merging duplicate files.
Post and remove job openings internally and externally; create and maintain electronic recruiting files in iManage.
Manage job postings on external recruiting platforms.
Administer and track candidate diagnostic skills assessments.
Maintain and update recruiting Smartsheets and tracking spreadsheets.
Submit new hire and non-employee worker conflicts for processing and electronically file completed materials and clearance communications.
Process non-employee workers and enter required data into the HRIS.
Track and maintain records for all non-employee workers.
Schedule and facilitate virtual and in-person interviews through the ATS.
Greet and escort candidates for on-site interviews as needed.
Process invoices and expenses.
Assist with Staff Appreciation Week, Service Awards, and other HR-sponsored events as needed.
Qualifications
Two-year college degree or equivalent experience.
A minimum of one year of administrative support experience, preferably in a professional services, corporate, or law firm environment.
Prior office experience in a law firm or professional setting is a plus.
Strong proficiency in Microsoft Office (Word and Excel); experience with Smartsheet and ATS platforms preferred.
Demonstrated ability to handle confidential and sensitive information with discretion.
Excellent organizational, communication, and problem-solving skills.
Ability to prioritize, manage time effectively, and handle multiple tasks simultaneously.
High level of attention to detail in a fast-paced environment.
Reliable, motivated, and client-service oriented.
Flexibility to work additional hours as needed.
The anticipated base salary for this position is $52,000 - $58,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.
As a nonexempt position, this position is eligible for overtime.
The firm may provide a discretionary bonus annually.
Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.
Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.
Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.
