Description

Job Responsibilities

Key responsibilities include, but are not limited to:

Provide administrative support to sales management and Account Executives (AEs) in the following ways:

• Supports AEs with the administrative side of the sales process, including inputting, updating, and adjusting orders. May also assist with invoicing, collections, and other client communications as needed.
• Assist in building sales materials and client proposals, using creativity and a solid understanding of marketing concepts to help craft engaging, visually appealing, and effective presentations.

Assist with campaign management and execution for Broadcast and Digital Media

• Set up, monitor, and optimize advertising campaigns across platforms.
• Ensure campaigns are launched accurately and on time according to client specifications.
• Serve as the point of contact for sales teams and clients regarding campaign details.
• Troubleshoot issues related to ad delivery, tracking, and performance.
• Prepare pre- and post-campaign reports and insights for clients.

Act as project planning coordinator for the sales department's initiatives in the following ways:

• Plan, coordinate, and execute sales projects, events, and initiatives.
• Coordinate advertiser giveaways, including rules, webpages, promotional materials, and communication with sponsors and winners.
• Oversees core sales operations, including content management, workflow documentation, marketing materials, rate and inventory updates, and required reporting/filings
• Maintain a strong understanding of rates, promotions, and inventory.

Other

• Continue to learn and stay abreast of trends in the digital and broadcast advertising industry.
• Stay updated on platform changes, new ad formats, and compliance requirements.
• Work cooperatively and collaboratively in a professional manner with others. Build positive working relationships with co-workers, customers, vendors, and the public. Provide exceptional customer service.
• Coordinate team building and client events for the department. Execute events as needed.
• Complete other duties as requested and needed.

Qualifications

• College Degree or equivalent with 2+ years in an administrative role. Demonstrated track record in providing administrative support and/or customer service.
• Background or experience in media, digital advertising, marketing, promotions, and social media preferred.
• Strong data entry skills. Exceptional experience using O365 and Microsoft programs.
• A clear communicator with excellent verbal and writing skills.
• Highly organized with strong attention to detail
• Skilled in collaborating with cross functional teams to meet objectives.
• Valid notary republic license or ability to obtain one within the first 3 months of employment.

Physical Requirements

Ability to communicate in English, both verbally and in writing. Work with time sensitive information under tight deadlines and in pressure situations. Manual dexterity and fine motor skills to manipulate and operate personal computers and general office equipment (telephone, copier, etc.) for extended periods of time. Ability to read, hear and speak clearly and follow both oral and written direction. Ability to think quickly and to articulate information in a clear, concise manner to others. Sit and/or stand for extended periods of time. Average pushing and pulling, bending and stooping. The Company may make reasonable accommodations to facilitate the ability to perform essential job functions.