Description

Posting Details

Posting Number

S15044P

Working Title

Office Manager

Department

FACS-Human Devel & Family Sci

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday through Friday, 8 a.m. to 5 p.m.

Advertised Salary

commensurate with experience

Posting Date

06/01/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

06/22/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Department Assistant III

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 5 years of related experience

Preferred Qualifications

Position Summary

This position serves as the Department Office Manager and is the primary support person for the Department Head of Human Development and Family Science in the College of Family and Consumer Sciences. Responsibilities include appointment scheduling, marketing HDFS programs, preparation of notices, flyers, and brochures as needed using various graphics programs. The incumbent also initiates all departmental hires into the UGAJobs system, provides support for search committees, works with FACS Human Resources to complete H1B visa and permanent resident paperwork when necessary, and coordinates with FACS Facilities Manager on equipment inventory, telephones, and work orders. This position will coordinate and delegate responsibilities for supporting educational programs and extension work to HDFS administrative staff and coordinate purchases with department financial staff.

Knowledge, Skills, Abilities and/or Competencies

• Thorough understanding of UGA policies and procedures.
• Excellent technical writing/editing and communication skills.
• Excellent reading, editing, grammar, time-management, organizational, multi-tasking, and data management skills are essential.
• Excellent customer service skills and will be a self-starter.

Physical Demands

Lift 30 pounds; sit for long periods

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Administrative Support

• General administrative duties/ support tasks related to the day-to-day operations of the office.
• Coordinate on implementing processes and procedures for HR, Faculty Affairs and general office workflows.
• Reserve and approve conference room requests.
• Reserve classrooms spaces for courses and events.
• Schedule large and small group meetings, sending invitations to faculty, staff, committee members etc.
• Maintain files and records, filing, organizing and retrieving.
• Serve as representative on UGA's Staff Council and workgroups as needed.
• Create, distribute assessment surveys as needed for building reports related to teaching effectiveness (e.g., three-voice effectiveness) or programmatic assessment.
• Covers the office, coordinates with staff to cover the front office during lunches and time away.
• Handle internal and external queries by phone, in-person and via email.
• Distribute keys and support the FACS Facilities Manager with inventory management, building access and other logistical support.
• Purchase supplies in UGAmart and coordinate with FACS IT on setup of computer purchases.
• Coordinate monthly staff meetings.
• Serve as Building Safety Representative for the department and maintain security plan.

Percentage of time

30

Duties/Responsibilities

Department Head Support

• Schedule appointments for Department Head.
• Faculty meeting minutes: attend, record and distribute minutes for monthly faculty meetings.
• Assist with administrative processes related to faculty events and reviews - faculty annual reviews, third-year review, promotion, tenure and post-tenure reviews, graduate program faculty renewals and other faculty events.
• Attend Office of Faculty Affairs promotion and tenure workshops to better assist department heads with faculty events and faculty review processes.
• Compile, prepare, proofread technical and complex reports and routine correspondence for department, college and university program review, annual reports, new degree programs and assessments.
• Provide administrative support for lectures and other department-sponsored events.
• Schedule departmental meetings, assemble documents for review, and record minutes for distribution to faculty and staff.
• Prepare award nomination packets for faculty, staff and students.
• Market HDFS programs and events through website maintenance, creating brochures, notices, flyers using various graphics programs.
• Use the GAIL system to create alumni-related events and support correspondence with alumni. Create forms, polls, and meeting queries for various projects and tasks.
• Place catering/ food orders, restaurant reservations, hotel and travel arrangements for visiting scholars, faculty search candidates and other guest and contribute to events related to faculty, staff and student recruitment.

Percentage of time

30

Duties/Responsibilities

HR and Faculty Support

• Serve as liaison with FACS HR ( OFHR ).
• Serve as Federal Work Student ( FWS ) liaison; hire and terminate FWS students, place ads in Handshake, interview FWS applicants, hire in UGA jobs, and track FWS' hours.
• Provide oversight and coordinates day-to-day activities for two administrative staff.
• Process visa applications for international scholars and faculty.
• Work with FACS HR Coordinator on H1B Visa and Permanent Residence when necessary.
• Manage hourly student/temp hires. Hire hourly/student and temporary workers.
• Manage position updates and hiring proposals in UGAJobs system.
• Provide administrative support for faculty and staff searches.
• Creates and/or process forms, polls, and votes associated with faculty events related to promotion, graduate program faculty status, and appointments, and summer pay and FYOS / GRSC requests.
• Contribute to processes related to the Retire / Rehire of retired faculty and staff as well as the appointments of Part-time Faculty.

Percentage of time

20

Duties/Responsibilities

Student Support

• Coordinate with the team to ensure courses are programmed into Banner and Athena accurately.
• Coordinate and enter registration overrides as needed for all students.
• Coordinate and contribute to the management of curriculum processes and academic programs reviews and assessments using Curriculum systems.
• Participate in FACS Convocation and organize the departmental participation of its faculty and staff to this and other FACS events.
• Liaise with Student Success, Alumni Relations, Development and FACS communications ( MARCOMM ).
• Attend trainings to keep abreast of policies and system updates.
• Make recommendations for options that improve the processes related to program assessment, course scheduling and student registration.

Percentage of time

20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Livia Wade

Recruitment Contact Email

lswade@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Please describe in detail how your background and experience would be applicable for this position in a College/University setting
   (Open Ended Question)
2. Please describe your events management and coordination experience. Specifically list the names of these events (or the type of event), number of attendees, who the audience was, and a few of your responsibilities. You do not need to list every event you have worked on, but you should be able to provide a representative sample.
   (Open Ended Question)
3. Do you have experience providing customer support in a professional business setting?
   • Yes
   • No
4. Describe your approach to learning new technologies and applying them in practice in support of an organization.
   (Open Ended Question)
5. Tell us how you maintain constant performance while under time and work load pressures.
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents