Executive & Data Operations Specialist
Eglin Air Force Base, FL
Open Position Request Number: R-AJ-26
CLASSIFICATION: Executive & Data Operations Specialist
GRADE: Exempt
REPORTS TO: GM/Deputy GM
ESSENTIAL FUNCTIONS: The Executive & Data Operations Specialist provides dedicated, dual-function support to the E-OMS Program Leadership, dividing their time equally between high-level Executive Administration (50%) for the General Manager (GM) and Deputy General Manager (DGM), and Contract Data & Reporting Support (50%).
This position serves as the operational linchpin for the executive office, handling executive calendar orchestration, official customer outreach, protocol-sensitive correspondence, and contract administrative workflows. Simultaneously, the specialist maintains vital contract databases, generates recurring program status reports, and ensures data integrity across program operations.
The incumbent will be responsible for the monitoring, editing and maintenance of various Business Office applications to include the manning baseline, dashboards and other contract performance measures. Will need to be able to manage their time well, identify out of date processes and improve processes, work well with a diverse team and have a basic EOMS contract knowledge and process improvement background. At times this position may be required to work independently and be responsible for confidential material.
GENERAL DUTIES: The Executive & Data Operations Specialist duties include:
Executive Administrative Support (Approx. 50%)
EDUCATION/EXPERIENCE REQUIREMENTS: Applicants must have a high school diploma and 3-5 years of experience in executive administrative support, project coordination, contract administrative support or operations data maintenance. Demonstrated ability supporting senior leaders/executives in a structured, fast-paced environment. Experience supporting a federal government contract, federal agency, DoD program, or government contractor. Familiarity with federal reporting requirements, contract deliverables, and records management. Must be a self-starter with the ability to take initiative, to work both independently and in a team environment, and who understands the importance of discretion and confidentiality. Must have solid intermediate proficiency in spreadsheet applications (Microsoft Excel), including demonstrated capability with pivot tables, basic lookup formulas (VLOOKUP/XLOOKUP), data validation, filtering, and chart generation.
Proficiency in office productivity suites (Microsoft 365: Word, Outlook, PowerPoint, Teams, SharePoint). Must be comfortable navigating database systems, task management trackers, or other tools. Strong multitasking and task-prioritization capabilities; keen attention to detail in verifying figures and editing professional documents. This position requires a minimum of 40 hours per week with the possibility of occasional overtime.
OTHER REQUIREMENTS: Candidates must be eligible to obtain and maintain a security clearance. This position requires successful completion of a National Agency Check with Investigation (NACI). All selected candidates must undergo and successfully pass a background investigation and drug test as a condition of placement into this position. Supports E-OMS operational objectives; observes company Quality, Safety, Environmental, Security and Administrative policies; supports Process Improvement.
WORK ENVIRONMENT: Work activities are normally performed in an environmentally controlled area.
PHYSICAL DEMANDS: This position will be subject to substantial movements (motions) of the wrists, hands, and/or fingers. Must be able to have close visual acuity to perform activities such as: preparing and analyzing data and figures; viewing a computer terminal; and require occasional lifting or moving of heavy objects or materials weighing up to 50 pounds.
Note: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.
Reliance Test & Technology, LLC is proud to be an Affirmative Action & Equal Employment Opportunity Employer. Reliance Test & Technology, LLC is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination.
All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding, or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state, or local laws or protected class.
Reliance Test & Technology, LLC maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Any person with a disability needing special accommodation for the application process please contact Human Resources.
Applicants must currently hold or be able to obtain and maintain the proper US DoD issued security clearance, which requires US Citizenship. Security clearance eligibility may be discussed during the interview phase. Employment and start date are contingent upon the candidate receiving the required US DoD issued interim security clearance.
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