Responsibilities

We are seeking a proactive and highly organized Executive Assistant to support our Chief Product Officer (CPO) and Chief Technology Officer (CTO). This role requires more than traditional administrative support—you will assist with tracking business metrics, contributing to marketing and creative initiatives, and ensuring operational efficiency across the office of the CPO / CTO.

Key Responsibilities
● Manage complex calendars, meetings, and travel arrangements, proactively seeking opportunities to systemize operational efficiency in the executive's schedule.
● Prioritize and coordinate schedules to ensure the executive's time is used effectively for high-impact activities.
● Prepare and edit correspondence, communications, presentations, and other documents, leveraging AI tools to enhance speed and quality where appropriate.
● Support in tracking and reporting on business performance metrics and assist with preliminary budget planning and expense tracking for the executive's office.
● Assist in preparing executive dashboards, summaries, and key insights for leadership meetings.
● Partner with internal teams to ensure the CPO / CTO has accurate and timely information to drive decision-making and achieve stakeholder alignment across product, engineering, and sales organizations.
● Collaborate with Marketing and Creative teams on presentations, branding, and communications.
● Handle highly sensitive and confidential information with discretion.
● Serve as a liaison between the CPO / CTO and internal/external stakeholders, fostering strong professional relationships and facilitating stakeholder alignment on key product initiatives.
● Proactively identify needs and resolve issues before they arise, with a focus on improving overall operational efficiency for the CPO / CTO.

Education / Qualifications

● Proven experience (5+ years) supporting senior executives in a fast-paced environment.
● Exceptional organizational skills with the ability to manage multiple priorities simultaneously and drive operational efficiency.
● Strong analytical skills with the ability to work with metrics, data, and familiarity with principles of budget planning.
● Creative mindset with experience supporting marketing, branding, or communications initiatives.
● High level of integrity, discretion, and professionalism.
● Excellent written and verbal communication skills, with proven success in managing executive communications for stakeholder alignment.
● Advanced proficiency with Microsoft Office Suite; experience with CRM, analytics platforms, and exposure to current AI tools for administrative or creative tasks is a significant plus.

If you are a trusted partner who is proactive, detail-oriented, and thrives in a dynamic, high-growth environment, we want to hear from you!

About Octave

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.

Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.

Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.

Why work for Octave?

All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome

At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.

Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.