Description
Position: Development Coordinator
Status: Exempt
Reports to: President/CEO
About Philanthropy Southwest
Philanthropy Southwest (PSW) is a regional association comprising hundreds of philanthropists and grantmaking organizations dedicated to advancing a thriving Southwestern U.S. through the power of philanthropy. Founded in 1949, Philanthropy Southwest is the most enduring association of grantmakers in the United States and the premier philanthropy-serving organization in the Southwestern region.
We believe philanthropy is most effective when it is collaborative and grounded in excellence. We foster a network in which our members generously support one another to drive meaningful impact on the region’s most pressing issues.
Position Description
The Development Coordinator is a full-time, exempt position based in our Dallas office, with hybrid work options available.
This role supports Philanthropy Southwest’s fundraising and development efforts, including:
Maintaining and leveraging fundraising and donor databases
Conducting grant research and supporting proposal development and reporting
Supporting the Revenue Development Committee
Coordinating and tracking the fundraising process
Ensuring timely fulfillment and acknowledgment of all partner, member, and contributor gifts
Coordinating communications with partners, members, and supporters
Collaborating closely with PSW Team to ensure alignment between fundraising, financial tracking, and outreach activities
Key Areas of Responsibility
Donor Relations & Database Management
Maintain accurate and up-to-date donor and member records in the PSW CRM.
Process and acknowledge gifts, dues, and pledges in a timely manner.
Generate reports and lists to support fundraising and relationship-building efforts.
Annual Fundraising Campaigns
Support the development and implementation of fundraising campaigns and events.
Help manage timelines, budgets, logistics, and follow-up for development activities.
Grants & Proposal Support
Assist with identifying and researching prospective funders.
Support the drafting, compilation, and submission of grant applications and other funding proposals.
Track grant requirements and deadlines and support the preparation of reports and fulfillment obligations.
Communications
Coordinate with members, partners, and sponsors to support fundraising efforts and relationship management.
Help manage the fundraising pipeline and team/committee meetings, including agendas, notes, and follow-up.
Draft and edit development-related communications, including campaign messages, acknowledgments, and fulfillment updates.
Administrative Support
Schedule and coordinate meetings for the development function and Revenue Development Committee.
Maintain organized digital and physical files related to development activities.
Track key reporting and stewardship timelines.
Support internal PSW communication plan and information sharing across departments to ensure consistent messaging to PSW donors.
Requirements
Qualifications
Organizational skills: Demonstrated ability to manage multiple projects, prioritize tasks, and meet deadlines.
Communication skills: Excellent written and verbal communication skills, with the ability to engage donors, members, and partners professionally.
Technical skills: Proficiency with donor databases/CRMs, Microsoft Office, and other relevant software tools.
Experience: Prior experience in nonprofit development, fundraising, or communications is preferred.
Education: Bachelor’s degree preferred (e.g., communications, English, public relations, nonprofit management, or related field).
Customer service orientation: Strong commitment to providing a high-quality, positive experience for donors, members, and partners.
Teamwork: Ability to collaborate effectively with staff, board members, volunteers, and external stakeholders.
Values Alignment: Commitment to PSW’s mission and belief in the collaborative power of philanthropy to strengthen communities across the southwest. Diversity, Equity & Inclusion: Demonstrated respect for diverse perspectives and commitment to fostering an inclusive and equitable workplace.
This role may require 25% travel in the PSW region and locally for events, meetings and conferences.
Compensation & Benefits
Salary Range: Commensurate with experience and living in the North Texas area.
Comprehensive benefits include health, dental and vision insurance, 10% base pay IRA contribution, paid time off, and professional development opportunities. Hybrid work schedule is available - 4/1 or 3/2 - days in office, days remote.
How to Apply
To apply, please send a cover letter and resume to jobs@philanthropysouthwest.org with the subject line: “Development Coordinator”.
Equal Opportunity Statement
Philanthropy Southwest (PSW) is an equal opportunity employer and is committed to creating a diverse and inclusive environment. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
