Description

The Assistant Property Manager plays a critical role in supporting the management and operational efficiency of commercial property assets within the insurance sector, specifically at our Houston Corporate Office. This position is responsible for assisting in the oversight of property maintenance, tenant relations, and lease administration to ensure optimal property performance and compliance with company policies. The role requires close collaboration with vendors, contractors, and internal teams to coordinate repairs, improvements, and routine inspections. The Assistant Property Manager will also contribute to budgeting, reporting, and risk management activities to safeguard the company’s real estate investments. Ultimately, this position ensures that all property-related functions are executed smoothly, enhancing tenant satisfaction and protecting asset value.

Duties and Responsibilities:

Assist in managing day-to-day property operations including maintenance requests, vendor coordination, and tenant communications.
Support lease administration tasks such as preparing lease documents, tracking lease expirations, and ensuring compliance with lease terms.
Coordinate property inspections and oversee timely completion of repairs and preventative maintenance.
Maintain accurate records of property activities, tenant interactions, and compliance documentation.
Assist in implementing risk management strategies to minimize liabilities and ensure adherence to safety regulations.
Assist the Property Manager with the preparation of operating and capital budgets as well as operating expense reconciliations. 
Assemble, review, and assist the Property Manager in the implementation of the approved operating and capital budgets. 
Respond promptly to tenant inquiries and resolve issues to maintain positive tenant relationships.
Support the Property Manager in special projects and initiatives aimed at improving property operations and tenant satisfaction
Minimum Qualifications:

Bachelor’s degree in business administration or accounting. 
Minimum 2-3 years of experience in commercial property management.
Proficiency in Impak and Yardi software. 
Strong organizational and communication skills with the ability to manage multiple tasks simultaneously.
Knowledge of lease agreements, property maintenance, and vendor management.
 Knowledge, Skills and Abilities:  

Advanced knowledge of MS Office Suite (Word, Excel, Outlook, etc.), Adobe products, and other PC applications and/or software.
Oral & written communication and customer service skills.
Excellent organizational and people skills.
Ability to prepare reports by gathering, analyzing, and summarizing relevant information from multiple sources.
Ability to work well independently or in a team environment, and within require deadlines. 
Experience working in a corporate office environment.
Strong problem-solving skills and a proactive approach to tenant and property issues.

Requirements

This position may require travel between properties.  Northwest and West Houston locations.