Description

Email cover letter and resume to scgadmin@scglegal.com. No phone calls please.

REPORTS TO: CEO
LOCATION: Remote (East Coast U.S. preferred) with two annual trips for midyear and annual meetings (domestic/international travel)
JOB TYPE: Full Time
EXPERIENCE: 2+ Years legal industry experience preferred, but not essential

OVERVIEW

The Administrative Assistant plays a key role in ensuring the organization delivers—and its members receive—the highest level of value through a well-defined benefits program supported by exceptional client service. The ideal candidate is a self-starter who can work independently and collaboratively as part of a virtual team, and thrives in a fast-paced, collegial environment.

PRIMARY DUTIES AND RESPONSIBILITIES

The Administrative Assistant will support the CEO and Membership & Event Manager in executing organizational priorities and all initiatives. Core duties and responsibilities include but are not limited to:

• Scheduling and managing details and resources for operational and practice group meetings and events
• Track and prepare reports on networkwide initiatives, activities, events, etc. to surface opportunities for greater member satisfaction and engagement
• Support preparation, execution, and follow up activities for regular/ad hoc meetings and interactions
• Coordinate Board meeting logistics, including scheduling, distribution of meeting materials; maintain accurate Board records, minutes, and follow-up on action items
• Prepare/process all invoices/payments in Bill.com related to regular daily business operations, events, etc.
• Responsible for CRM (HubSpot) ensuring network/member data is current/correct across multiple reports
• Assist in managing website and social media accounts
• Support administrative, logistics, and communication needs including tracking deadlines for vendor contracts and payments, assisting in budget management, supporting meeting registration workflow, preparing related materials (agenda, attendee lists, etc.) for print/distribution, ordering/restocking/organizing supplies, handling shipping, coordinating with sponsors/consultants, making reservations, etc.
• Twice a year, provide on-site support during in-person events including coordination with attendees, venue, vendors, etc. 
• Provide support during/after virtual meetings to include recording, monitoring chat, preparing video/audio files for release, drafting related communications, etc.

ABOUT SCG LEGAL

SCG Legal, a worldwide network of 125 independent law firms, was founded in 1989 and includes firms—80% of which are Chambers ranked with Chambers-ranked attorneys in the balance—that house legal, regulatory, and, in many countries, public policy practices. Members serve clients in major commercial centers and capitals in more than 65 countries, including every state capital city in the U.S. Network firms are unified by a culture of premier legal practices and industry leadership; an elevated dedication to client service and responsiveness; a commitment to diversity and inclusion; and a devotion to transparent, innovative and fair billing practices.

OFFERED BENEFITS
As a full-time employee, the Administrative Assistant will be eligible to receive the following benefits, per SCG Legal policies and on the terms set forth in relevant plan documents (subject to change at any time and at the sole discretion of SCG Legal):

Health insurance (including dental and vision);

Paid Time Off (PTO): Two (2) weeks of vacation, five (5) sick leave/personal days, and 10 holidays during each 12-month calendar year period; and

After 12 months of service retirement plan, including 401K with 3% employer contribution.

Requirements

QUALIFICATIONS

• Bachelor’s degree required, preferably in Business Administration, Marketing, Communication, Business or similar/relevant field
• Minimum two years of post-graduate professional experience; background in professional services or an association environment preferred. Legal industry familiarity a plus, but not required.
• Strong interpersonal skills including a tangible ability to interact in a professional manner (i.e., demonstrating diplomacy) with individuals (e.g., attorneys) at all leadership/organizational levels as well as fellow staff, consultants, sponsors, vendors, etc.; comfortable working across time zones and with global stakeholders 
• Consistent demonstration of sound judgment and dependability; strong critical thinking and problem-solving skills
• Highly organized with excellent attention to detail and exceptional project/time management skills including the proven ability to manage competing priorities
• Good written/verbal communications skills, including the proven ability to develop as well as edit content
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams) and Adobe Acrobat is essential; experience with HubSpot, WordPress, QuickBooks, Bill.com, Zoom, Vimeo, SoundCloud, SurveyMonkey – or similar platforms – and LinkedIn is a plus but not necessary 
• Flexibility to travel within the U.S. and internationally at least twice a year